Personal Assistant - Sharma, Smith & Gray, P.C.

Position Overview:

We are seeking a reliable, organized, and proactive Part-Time Personal Assistant to support our founding Partner with both personal and light administrative responsibilities. This role is ideal for someone who is detail-oriented, trustworthy, and comfortable balancing personal assistant duties with basic office support.

Schedule: Part-Time, 20 guaranteed hours per week

Responsibilities:

Personal Assistant:

• Manage the Partner's calendar, appointments, reminders, and follow-ups
• Coordinate personal and business appointments and scheduling
• Run personal and business errands as needed
• Organize emails, documents, and digital files
• Assist with the care of the Partner's small dogs, as needed (experience with dogs required)
• Maintain strict confidentiality and exercise sound judgment at all times

Administrative Support:

• Prepare, process, and track client invoices
• Assist with FedEx shipping and receiving, particularly during staff absences
• Provide general administrative support as needed

Qualifications:

• Highly organized, dependable, and detail-oriented
• Excellent communication and interpersonal skills
• Strong computer proficiency, including Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat
• Experience with invoicing; QuickBooks experience is a plus
• Ability to prioritize tasks and work independently
• Professional, discreet, and trustworthy
• Previous experience as a Personal Assistant, Executive Assistant, or in an administrative support role preferred
• Must possess a valid California driver's license with a clean driving record

This position requires flexibility, initiative, and a willingness to assist wherever needed while maintaining the highest level of professionalism and confidentiality.