American Language Center: Application Process

The sections below will help you to understand the steps required for application to an English Language Program with UCLA Extension’s American Language Center (ALC).

Step 1: Complete Online Application Form

To start your application for either the Academic Intensive English Program (AIEP) or Intensive English Communication Program (IECP), choose the program and session you would like to attend from the Dates and Fees page

Create a UCLA Extension student profile and complete the online application form for the program you wish to attend.

Step 2: Pay the Application Fee

Upon submitting your online application, you will be prompted to pay the nonrefundable $150 application fee.

Step 3: Email Supporting Documentation to ALC

Email the below items as PDF files to alcenroll@uclaextension.edu

Passport Copy
Make a clear, readable copy of your passport page showing your name, date of birth, passport expiration date, and photograph. If your spouse (husband or wife) and/or children will come with you on an F-2 visa, please also include a clear copy of your spouse’s/dependents’ passport page(s).

Financial Certification
You and/or your sponsor are financially responsible for your educational and living expenses for the duration of your educational program as well as for the educational and/or living expenses of your dependents who will accompany you. All students and sponsors must provide financial certification that they are financially capable of meeting the minimum funds required for this program. Minimum funds required can be found using the table listed below.

a. Verification of Bank Funds 

We will accept a bank endorsement in the form of an original letter from the bank with a bank seal dated within 60 days of your submitted application, on official bank stationery in English. All financial verifications must state the minimum amounts listed in the table below and be for liquid accounts. We will also accept a bank statement or certificate of deposit verifying the above amounts.

b. Sponsor Statement or Affidavit of Support (pdf)

If a sponsor will be paying for you, please provide either a letter of sponsorship or affidavit of support, in English, signed and dated within 60 days of your submitted application, which states the amount of financial support and the relationship to the student.    

c. Financial Guarantee (for government sponsored students only).  

If you are a government-sponsored student, you will only need to submit a copy of your financial guarantee with your application. You do not need to submit a sponsor statement or verification of bank funds.

Calculation of Financial Support
Use the following table to calculate the minimum funds required for your program.

Duration of Stay

Student's Education &
Living Expenses

+Spouse

+Each Child

= Total

3 or 4 weeks $4,555 $602 $396 $
6 weeks $6,650 $905 $593 $
10 weeks $10,688 $1,504 $989 $
11 or 12 weeks $12,202 $1,804 $1,187 $

Transfer Students

The following documents are required only for F-1 students transferring from another school in the United States. Please also submit:

  • An official American Language Center SEVIS Transfer Form (pdf) signed by the school you have been attending (with the beginning and end dates of attendance and your SEVIS I-20 release date). 
  • A copy of your most recent I-20.
  • A copy of your F-1 visa and your spouse’s/dependents’ F-2 visa.
  • A copy of your I-94 card or a copy of your electronic I-94 form
  • Full payment of application, program, and student services fees.
  • For Government-Sponsored Students Only—Submit a copy of your most recent Financial Guarantee. After you have been accepted to the program, a Financial Guarantee Letter issued to UCLA Extension American Language Center will be required at least two weeks before the start of the program.

Please Note

Program applications are accepted until programs are full. We recommend that you apply at least 8 weeks before the start of a program to allow time to get your F-1 student visa.

Processing applications usually takes 7-10 business days. To ensure timely processing, please be sure to submit all the required documents. Original copies of your application materials are not required.

 

    Transfer students (Students transferring their I-20s from other U.S. institutions) must submit a SEVIS transfer form (pdf) and pay all fees (application, student services, program fees) in order to be accepted into the program.

    Please see the "Application Checklist" tab for full instruction.

    Your first application will be processed once we have received the application fee, however, your enrollment will not be complete until you pay the student services and program fees. Please keep this in mind if you are applying for more than one program. Programs may fill up before the payment deadline, and we cannot reserve your space without full payment. 

    Please note:

    • You will need to submit an application in order to complete payment of your application fee. 
    • You will need an approved application to pay the program and student services fees. Once you complete your application and receive approval from the ALC Enrollment Team, you will receive an email with the link to pay these fees.
    • If you have any questions, please contact us by email or by phone 310-825-9068.

    Program applications are accepted until programs are full. We recommend that you apply at least 8 weeks before the start of a program to allow time to get your F-1 student visa.

    Processing applications usually takes 7-10 business days. To ensure timely processing, please be sure to submit all the required documents. Original copies of your application materials are not required.

    Students who are currently in an ALC program can enroll in the next session either in person (at Gayley Center, 2nd Floor), or online. Enrollment is not complete until we have an application and full payment.

    • If your I-20 will expire before the end of the program you have chosen, please notify our office and turn in a new bank statement or financial guarantee. Email supporting documents to alcenroll@uclaextension.edu, or bring it to our office.
    • You must pay the student services and program fees to be enrolled. Programs may fill up before the payment deadline, and we cannot reserve a space without full payment. Payments can be made online or by coming into our office. If you apply after the program is full, you can contact us to find out about a waiting list.

    All cancellation, refund, and transfer requests must be submitted on an ALC “Cancellation, Refund, and Transfer Request Form” and are subject to approval by American Language Center (ALC) management.

    Download the ALC Cancellation, Refund, and Transfer Request Form

    American Language Center Cancellation, Refund, and Transfer Policy:

    A. Nonrefundable Application Fee

    All application fees must be paid before submitting the application. The American Language Center’s (ALC) program  application and housing assistance fees are non-refundable.

    B. Cancelling Programs Prior to Arrival in the U.S.

    Students who cancel prior to arrival in the U.S. must submit a “Cancellation, Refund, and Transfer Request Form” prior to the start date of their program to receive a refund. The final refund deadline is the last Friday before the program start date.

    Students who have been denied a student (F-1) visa must submit a “Cancellation, Refund, and Transfer Request Form” by Friday of the first week of the program. A visa denial letter in English is required if a refund is requested due to a visa denial and if the request is submitted after the program start date.

    If we receive a request after the deadlines above, the student will not receive a refund.

    Representative/Agency will be responsible for paying student’s outstanding fees if the cancellation form is not submitted by the above deadline.

    C. Deferring Programs Prior to Arrival in the U.S.

    In order to defer programs, students must submit a “Cancellation, Refund, and Transfer Request Form” on or before the Friday of the first week of the program. A new application must be submitted with a new program start date; supplemental application materials may also be required. If all required documents are submitted, ALC can transfer the original payment to an available future program. A $125 program transfer fee will be collected if a deferral request is received after the program start date.

    D. Cancelling Programs after Program Start Date in the U.S.

    No refund will be granted if students enter the U.S. with government documents indicating that they plan to study at UCLA Extension’s American Language Center and if they do not enter a UCLA Extension program.

    Continuing students who wish to cancel subsequent programs must submit a completed “Cancellation, Refund, and Transfer Request Form” prior to the program start date. If we receive a request after the deadlines above, the student will not receive a refund. No refunds will be approved after the Friday of the first week of the program. The student services fee is not eligible for a refund.

    If a student’s I-20 expires through no fault of UCLA Extension-ALC, a refund will not be issued.

    If students arrive after the Friday of the first week of the program, they will not be able to attend and will not receive a refund.

    E. Transferring from One ALC Program to Another ALC Program

    All transfers between ALC programs within the same quarter must be requested using the “Cancellation, Refund, and Transfer Request Form” and approved by the Program Manager or Academic Advisor. Approval of a transfer will depend on enrollment availability. If approved, there will be a transfer fee of $125. The transfer fee, program fee, and student services fee are due at the time of the new enrollment. A new ALC enroll-ment application must be completed, and payment for the new program must be submitted. No transfer requests will be approved after the first Friday of the program.

    F. Transferring to Another School

    If you plan to transfer to another school after attending ALC programs, please contact the UCLA Extension International Student Office: iso@uclaextension.edu. You will need to fill out a “Cancellation, Refund, and Deferral Request Form” and refer to section D above regarding the refund.

    Please note: If payment was made by credit card, in most instances, a credit will appear on the same credit card used (allow 3-5 weeks for processing). If payment was made by check, cash, or bank wire transfer, a refund check will be issued (allow 6-8 weeks for processing). There is a $30 processing fee for each refund, and this fee is subject to change.

    Need help with your application?

    If you have questions, we can help! Contact the American Language Center by email or phone at (310) 825-9068. 

    Prefer to work with a representative in your home country?

    We have partnered with overseas representatives in many countries who can provide advice and help you navigate the application and visa processes. 

    Find a Representative

    Contact the American Language Center

    Speak to a program representative. Hours: Mon-Fri, 8am-5pm.

    Learn more about our international programs.

     

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