As a potential student, what should my first steps be to utilize the WIOA?
Search the Public Training Vendor Database under UCLA Extension for eligible certificate programs, then contact your local American Job Center to determine your eligibility and receive the required authorization.
After I find a Work Source Center, what should be my next steps?
The Work Source Center will send a Referral Notice to create a contract with UCLA Extension that will show the cost of the Program and the time frame to complete the program. Please wait for a full contract between all three parties. Once created, each party (Work Source Center, UCLA Extension and student) will sign and confirm your enrollment at UCLA Extension.
The contract is fully signed, what do I do next?
Once the contract is signed by the Work Source Center, UCLA Extension, and the student, you will Receive instructions and enrollment packet. Which has the following:
1.Create a UCLA Extension account.
2.Submit Financial aid/ Enrollment Documents
The documents include:
a.Copy of your Government ID.
b.WIOA Financial Aid Contract.
c.Enrollment study plan, which must be signed off by the program advisor/representative. You will be assigned a Program advisor / representative
(This document will be required prior to the start of every quarter)
This contract confirms your commitment to participate in all required academic activities determined appropriate to assist you in improving your academic skills and comply with UCLA Extension guidelines governing the WIOA Program. You will then send these 2 documents and a copy of your photo ID to the Financial Aid Office.
After I submit all of the paperwork, what is next?
Your enrollment will be processed. Enrollment confirmation will be emailed to you after it is processed.
How do I retrieve my books and materials for my course?
The program representative will order the required books and materials for each quarter once they receive enrollment confirmation from the Financial Aid Office.
What are these attendance forms for?
These forms must be completed accurately to maintain funding under the WIOA attendance certification requirements. This form must be completed after the fifth AND last class meeting of courses attended at UCLA Extension. If enrolled in an online course please use the first date of the course starts then the same day of the week for each consecutive week. The Class Time should be general hours you work online such as 7-10pm.
Moving forward, how do I enroll in each quarter?
After submitting your attendance sheet after the fifth meeting of our course(s) in your current quarter, the Financial Aid Office will send the program department representative and yourself an enrollment form for the upcoming quarter.
The Work Source Center is asking for my grades in my previous course(s). How do I retrieve my grades?
You can request an unofficial transcript by logging into your student portal. It will show all courses you have taken at UCLA Extension and it's corresponding grade. You can download the unofficial transcript and send it to your Work Source Center.
Due to issues, I cannot attend during my current quarter. What do I do?
You can request to drop courses before the drop deadline. This date can be found in the enrollment confirmation email received. If you request to drop after the deadline, you will need to send an email to UCLA Extension's refund coordinator at email@example.com who may ask for further documentation for your request.
My contract end date is coming soon and I cannot complete the program in time. How do I request an extension for my contract?
Reach out to your Work Source Center to request an extension. The Work Source Center will then work with the Financial Aid Office for your request.