As a potential student, what should my first steps be to utilize the WIOA?
Search the Public Training Vendor Database under UCLA Extension for eligible certificate programs, then contact your local American Job Center to determine your eligibility and receive the required authorization.
After I find a Work Source Center, what should be my next steps?
The Work Source Center will send a Referral Notice to create a contract with UCLA Extension that will show the cost of the Program and the time frame to complete the program. Please wait for a full contract between all three parties. Once created, each party (Work Source Center, UCLA Extension and student) will sign and confirm your enrollment at UCLA Extension.
The contract is fully signed, what do I do next?
Once the contract is signed by the Work Source Center, UCLA Extension, and the student, you will create a Student Profile. Record your Student ID (a series of numbers with an “X” in front) and share it with the WIOA coordinator.
Next, complete a Contact Information form and review the Student Contract. This contract confirms your commitment to participate in all required academic activities determined appropriate to assist you in improving your academic skills and comply with UCLA Extension guidelines governing the WIOA Program. You will then send these two documents and a copy of your photo ID to the WIOA coordinator.
After I submit all of the paperwork, what is next?
The WIOA coordinator will inform the program department of a potential student and create an enrollment form. This enrollment form will be used for each quarter of the contract dates. The program department will reach out to you and discuss your course selection of each quarter. Once you confirm your selected courses, you and the program department representative sign the enrollment form. The representative will send the form to the WIOA coordinator and your enrollment will be processed. Enrollment confirmation will be emailed to you after it is processed.
How do I retrieve my books and materials for my course?
The program department representative will order the required books and materials for each quarter once they receive a signed Enrollment Form from the WIOA coordinator.
What are these attendance forms for?
These forms must be completed accurately to maintain funding under the WIOA attendance certification requirements. This form must be completed after the fifth AND last class meeting of courses attended at UCLA Extension. If enrolled in an online course please use the first date of the course starts then the same day of the week for each consecutive week. The Class Time should be general hours you work online such as 7-10pm.
Moving forward, how do I enroll in each quarter?
After submitting your attendance sheet after the fifth meeting of our course(s) in your current quarter, the WIOA coordinator will send the program department representative and yourself an enrollment form for the upcoming quarter.
The Work Source Center is asking for my grades in my previous course(s). How do I retrieve my grades?
You can request an unofficial transcript by logging into your student portal. It will show all courses you have taken at UCLA Extension and it's corresponding grade. You can download the unofficial transcript and send it to your Work Source Center.
Due to issues, I cannot attend during my current quarter. What do I do?
You can request to drop courses before the drop deadline. This date can be found in the enrollment confirmation email received from your WIOA coordinator. If you request to drop after the deadline, you will need to send an email to UCLA Extension's refund coordinator at firstname.lastname@example.org who may ask for further documentation for your request.
My contract end date is coming soon and I cannot complete the program in time. How do I request an extension for my contract?
Reach out to your Work Source Center to request an extension. The Work Source Center will then work with the WIOA coordinator for your request.